Bibliographic Records Maintenance
Using the AI Metadata Assistant
Please note you must have the Cataloger and AI Assistant Cataloger Roles assigned in order to turn on the AI Metadata Assistant. Do not remove the generate 588 MARC field. Do not share AI generated bibliographic records with the Network Zone, the ...
Local Field Documents
Local fields in Alma are 09x, 59x, 69x, 77x, 78x and 9xx MARC fields. Please see attached spreadsheet for details.
Combining duplicate bibliographic records in the NZ
Occasionally, you will notice two bibliography records in the Network Zone with the same OCLC number. You can combine the two records in the NZ. Retrieve both records using the NZ index with an All Titles search -> OCLC Control Number (035a). Select ...
Resolving Multi-Matches from an Import Profile
Occasionally, during import, an incoming record encounters two matches in Alma. At that point, Alma does not know which record to overlay. The import profile will show the status of Manual Handling Required. The import process does not fail but will ...
Importing Bibliographic Records with Local Fields the Network Zone
Importing Alma local fields, using a Network Zone import profile. If importing a bibliographic record, which includes an Alma local field (09x, 59x, 69x, 77x, or 78x), import the record to the Network Zone directly. No need to import the ...
Import Profile Considerations
Things to consider: Are you creating inventory at the time of import or overlaying order records? Are you overlaying the bibliographic record in the IZ or NZ? What are match points OCLC#, POL, or other match points? Physical or electronic records? ...
Overlaying short bibliographic records from OCLC
Overlaying a brief bibliographic record in the Institution Zone, match based on OCLC number. The process begins with the order record, updating the short bibliographic record with an OCLC number, and importing the complete bibliographic record from ...
Creating an Import Profile matching on POL
The import profile updates the barcode and item policy if needed in Alma. Please note that the import profile does not update the location created at the time of the order. 1. Creating the Import Profile From the Resources menu, -> choose to Manage ...
POL overlay with an import profile
Using Import Profiles based on POL matching with physical materials after creating a brief record in the Institution Zone. Note: Do not use if you receive order records via an EOD file from a vendor. Also, if using a bibliographic record from the ...