Update Item Notes

Update Item Notes

Adding contents to note fields in Alma using an Alma set and the Change Physical Item job.
 

Create Set 

Conduct a physical title or physical item search in Alma to retrieve records  
Click on Save Query 
Enter a Set Name, Description, and Note 
Click on Save 

 

Itemizing a Set 

It is advisable to itemize the set. Itemizing ensures that the records in the set remain static, i.e., Alma does not update the set based on the search parameters.
Retrieve the set via Admin -> Manage Jobs and Sets -> Manage Sets -> Find the set in the list -> from the action menu choose to itemize.  
Once Alma processes the job to itemize, return to Manage Sets to see the set now indicates –itemized – title of the set.

Running the Job (Change Physical Items) 

From the Admin menu -> Run a job, retrieve and select the Change Physical Items job, next select the itemized set. 
In the job form, scroll down to the note area, making sure to select the box along the left side. Enter the desired text into the note field. 
Under the condition drop-down, choose unconditionally if all note fields in records should be updated with the note.
Click next and submit. 

    • Related Articles

    • Normalization Rule to Update Bibliographic Record with Local Fields

      Alma defines local fields as 09x, 59x, 69x, 77x, 78x, and per MnPALS policy 950 - 999. You may not make any changes to the LDR or Network Zone MARC fields. To update or add local fields, please use the 'NZ Add Local Fields' normalization rule. The ...
    • Importing Bibliographic Records with Local Fields the Network Zone

      Importing Alma local fields, using a Network Zone import profile. If importing a bibliographic record, which includes an Alma local field (09x, 59x, 69x, 77x, or 78x), import the record to the Network Zone directly. No need to import the ...
    • Limiting Scope to Specific Library using Physical Item or Physical holdings search

      With the April 2022 release, it is possible to define a search to a specific library by default. The functionality is especially useful for institutions with several libraries or multiple campuses. Please note the definition is only possible for the ...
    • Import Profile Considerations

      Things to consider:  Are you creating inventory at the time of import or overlaying order records?  Are you overlaying the bibliographic record in the IZ or NZ?  What are match points OCLC#, POL, or other match points?  Physical or electronic ...
    • Updating Records using Sets and Batch Jobs

      Please see “Create Set” documentation for creating a set of records to perform batch changes. The selection of jobs displayed depends on user roles.  From the Admin menu -> Run a Job. See the list of jobs available to you. Search for jobs by entering ...