Lending Ship Returnable Request

Lending library Ship a Returnable Request

When a request is sent to a lending library, the lending locate process attempts to find a matching record. When an available item is found, the request status updates to "Being Processed." When the lending locate does not match a a record the request status updates to "Locate Failed" or "Created Lending Request." Library staff will have to do additional searching to determine if the title is owned and available at the library.

When the item has been retrieved from the shelves, library staff will  use "Ship item physically" on the request. This will move the title into a temporary lending request location so it will show as unavailable. The "Ship item physically" will update the borrowing and lending request status to "Shipped Physically."  A returnable item is a book, dvd or other physical item that should be returned to your library by the borrowing library.

A request can be updated to "Shipped" from a lending request or from Fulfillment>Resource Sharing>Shipping Items

Lending Request Status-  Check "Being Processed," "Created lending request," "Locate failed" daily

Library staff should monitor the lending request statuses of "Being Processed," "Created lending request," and "Locate failed" for new lending requests.

Requests with a status of "Being Processed" will display on Fulfillment "Pick from Shelf" with a "Request/Process Type" "Ship Physically." 

Print Slip- routing slip

The slip produced by "Print Slip" can be used to retrieve the item from the shelf. Also the slip is used for a routing slip because it has the delivery code of the borrowing and lending library. The slip should be placed in the returnable item with the borrowing library code facing up. 

Ship from individual request

After the slip has been printed and the item retrieved from the shelves, the request should be "Shipped"

Display the request

Click on "More Actions"

Click on "Ship item physically"

A "Shipping Items" popup box displays

"Shipping format" for a returnable item should be"Physical."

"Automatically print slip" if set to "Yes" a lending/routing slip will be generated.

"Scan item barcode" field scan/enter the item barcode

Click on "OK"

The due date can be written on the lending/routing slip. The slip should be folded vertically and placed in or with the item with the borrowing library delivery code showing. Libraries with courier delivery will place the item in the delivery tub. Libraries with USPS or UPS delivery will package the item for delivery.

The lending request status updates to "Shipped Physically."  When the item has been delivered to the borrowing library, borrowing library staff will use "Receive."

Ship from Fulfillment>Resource Sharing>Shipping Items

Another option to update a request to "Shipped Physically" is "Shipping Items."  After the item has been retrieved from the shelves, the request status can be updated from Fulfillment>Resource Sharing>Shipping Items

The "Shipping Items" form displays.

"Automatically print slip" - if Yes, the lending/routing slip will print

"Shipping format"- select "Physical" this is a returnable item so the format must be physical

"Scan item barcode"- scan or enter the item barcode

Click on "OK"

The response shows the title and the borrowing library.

Click on the < next to "Shipping Items" to close the shipping form.

The due date can be written on the lending/routing slip. The slip should be folded vertically and placed in or with the item with the borrowing library delivery code showing. Libraries with courier delivery will place the item in the delivery tub. Libraries with USPS or UPS delivery will package the item for delivery.

• Related Articles

• Chart Basic Returnable request cycle

  The attached document shows the basic returnable request cycle as a chart. Click on the "Attachment" tab to view.

• Borrowing Request Receive a Returnable

  Borrowing Request Receive a Returnable When an item has been delivered to your library that next step is to Receive the item. The Receive can be done from the specific request or using the bulk Receive form. When a Receive is done, an item record is ...

• Lending "Print Slip" lending Routing slip

  Lending Routing Slip The lending slip can be used to retrieve a physical item from the shelves and for delivery. To help with delivery the borrowing and lending libraries delivery location code is on the slip. When putting the item in the delivery ...

• Alma Borrowing Request Staff Create a Returnable Request for a patron

  Staff Create a Request Create a Returnable request Staff can create a returnable request for a patron using a blank form. From "Fulfillment" select "Borrowing Requests" Then click on "Create Request" Then click on "Manually" and then "Book" The form ...

• Lending Reject (Unfill) a request

  Lending Reject a Request When a lending library can't supply an item or copy request to a borrowing library, the lending library staff will "Reject" the request. How to Reject a request Display the lending request that you can't supply. Click on ...