Getting Better E-Resources Counts for IPEDS

Getting Better E-Resources Counts for IPEDS

For practical tips, see our documentation: Finding Data for IPEDS.

How did we get here? Some highlights:
  1. We started moving ERM to the NZ in 2020 and had to rework our analytics approach for IPEDS.
  2. There is not one right way to do this work.
  3. Alma/Primo is a complicated system and getting e-resources counts is an imperfect process.
  4. To help our institutions get their e-resources counts, PALS developed a program which brings together NZ and IZ information from Alma and from analytics.
  5. The resulting spreadsheet helps you spot database duplication and to see what is missing (more on that in Finding Data for IPEDS).
  6. As far as portfolio duplication, we made an effort to do count distinct on the MMS IDs, but it isn't perfect. There is an analytics report from the NZ and one from the IZ. Duplication is removed pretty well within those two reports, but there will be some duplication across them that is missed.

For more details on our journey, check out the slides from our two ELUNA Learns presentations:
  1. Centralizing Electronic Resource Management to a Network Zone - 2021
  2. E-Resources, NZ Analytics, Python/Pandas/Jupyter & Alma APIs - 2022

    • Related Articles

    • Open Access Usage

      This is a difficult area - it can be hard to track usage for items that are open. We wish that we could get this from Primo analytics, but it does not currently do anything with open access according to the Ex Libris documentation. There is an Open ...
    • Analytics for Functional Areas

      Here are some resources to get you started . . . Acquisitions In Alma Analytics, go to: Shared Folders/Community/Reports/Consortia/MNPALS/Acquisitions and check out these reports: RWG - Expenditure per Reporting Code RWG - Orders by Fund by Type RWG ...
    • The Reports Work Group Recordings

      Members of the Reports Work Group offered webinars on their favorite reports in May 2020. Here are links to the recordings and transcripts with the reports that were covered in each session. Click here for a review on accessing reports and saving a ...
    • Concerns with the Overlap Tool in Alma

      Members have brought several issues to our attention. It is ideal if you can run more than one analysis as a cross-check. Depending on your situation, that could mean trying different options in the Overlap Tool, running reports in Alma analytics or ...
    • What is New with OAS (Alma Analytics)

      We had a session November 17, 2020 and here are the slides and recording: Slides Recording What We Covered I had some technical difficulties at the beginning, so I trimmed that off of the recording. You are welcome to skip ahead or replay as you ...